Smarter Mileage Tracking

Track trips, capture deductions, and stay reimbursement-ready without the hassle.

We're always looking for ways to improve systems for our clients, especially when it comes to keeping cleaner records throughout the year.

One area that comes up often is business mileage tracking. Accurate mileage records can help support tax deductions, owner and employee reimbursements, accountable plan documentation, and easier year-end tax preparation.

DAR has partnered with MileIQ, a mileage tracking platform designed for both individual business owners and teams.

As part of this partnership, DAR clients can receive 20% off an annual MileIQ subscription using referral code DARMILES.

mileiq.com

MileIQ | Automatic Mileage Tracker for Smarter Business

Automate mileage tracking with MileIQ. Save time, track every drive accurately, and maximize tax deductions. Sign up for free today!

Why Mileage Tracking Matters

Business mileage can support valuable tax deductions, but the IRS requires accurate, contemporaneous records to substantiate those deductions. Many business owners rely on estimates or reconstruct records at year-end — an approach that creates risk and often leads to missed opportunities.

Proper mileage tracking throughout the year helps reduce reliance on estimates, supports a smoother tax preparation process, and keeps your documentation organized when you need it most.

The IRS Standard

The IRS requires records that show the date, destination, business purpose, and miles driven for each trip. Estimates and reconstructed logs are not ideal substitutes for contemporaneous records.

Why We Recommend MileIQ

We recommend MileIQ because it automates the tracking process, simplifies business vs. personal trip classification, and generates organized mileage reports ready for tax, bookkeeping, and reimbursement purposes.

Automatic Trip Tracking

MileIQ runs in the background and logs every drive automatically — no manual entries required.

Easy Classification

Swipe right for business, left for personal. Classify trips in seconds directly from your phone.

Organized Reports

Generate mileage reports on demand — formatted and ready to share with your accountant.

Cleaner Year-End Records

Arrive at tax season with complete, well-organized mileage documentation already in place.

Mileage & Reimbursements

Mileage tracking supports more than deductions. It can also help document reimbursements for owners and employees when your business uses an accountable plan.

Business Mileage Deductions

Support deductions with accurate, contemporaneous records.

Employee Reimbursements

Document employee mileage for proper reimbursement.

Owner/Shareholder Reimbursements

Track owner vehicle use for accountable plan compliance.

Accountable Plan Documentation

Create the paper trail needed to support your plan.

Audit-Ready Records

Keep bookkeeping clean and organized year-round.

Getting Started with MileIQ

There are three ways to get started depending on whether you are a new or existing user. Choose the option that applies to you below.

1

Request a Direct Invite Link

Contact DAR by responding to this email and we will send you a direct invite through the MileIQ portal. Click the link to sign in or create an account. If the invite does not work initially, create a free account on the MileIQ website first, then return to the link and accept it again.

2

New MileIQ Users

Sign up through the MileIQ website first — not through the App Store or Google Play. Use referral code DARMILES during signup or when prompted for a promotion code. After your account is created, download the app and sign in with the same email and password.

3

Existing MileIQ Users

You may be able to apply the referral code when upgrading your subscription. Go to Account Settings → Subscriptions → Get Unlimited Drives → Upgrade to Annual. On the billing page, select Add Promotion Code and enter DARMILES.

A Critical Step for New Users

Always sign up on the website first

Do not create your MileIQ account through the Apple App Store or Google Play Store as your first step. Referral codes and invitations may not connect properly through the app stores, and you may lose access to the annual discount associated with the DARMILES referral code.

The correct sequence is: website signup → apply referral code → download app → sign in.

Correct Signup Sequence

  1. Visit the MileIQ website
  1. Create your account online
  1. Enter referral code DARMILES
  1. Download the MileIQ mobile app
  1. Sign in using the same credentials

Applying the Code to an Existing Account

If you already have a MileIQ account, follow these steps to apply the referral code when upgrading to an annual subscription.

1

Account Settings

Open MileIQ and navigate to your Account Settings.

2

Subscriptions

Select the Subscriptions section from the menu.

3

Get Unlimited Drives

Choose the option to Get Unlimited Drives.

4

Upgrade to Annual

Select Upgrade to Annual on the subscription page.

5

Add Promotion Code

On the billing page, select Add Promotion Code and enter DARMILES.

The Golden Rule of Mileage Tracking

Review and classify your drives regularly — not at year-end. The easiest time to document mileage is when the trip occurs, not months later during tax season.

Why Regular Classification Matters

When you wait until tax season to sort through months of unclassified drives, details fade and errors creep in. A few minutes each week reviewing your MileIQ drive log keeps your records accurate, defensible, and ready when your accountant needs them.

Simple Habits That Help

  • Classify drives within 24–48 hours of each trip
  • Add a short note for the business purpose of each drive
  • Do a quick monthly review to catch any missed trips
  • Download a report at year-end and share with your accountant

Questions? We're Here to Help.

If you have questions about mileage tracking, accountable plans, or how to get set up with MileIQ, reach out to our team. We are happy to walk you through the process.

1

📧 Request Your Invite Link

Reply to any DAR & Associates email and ask for your direct MileIQ invite link. We will send it through the portal.

2

🔑 Your Referral Code

Use code DARMILES when signing up on the MileIQ website or when upgrading your existing subscription.

3

💼 Accountable Plan Questions

Ask us how mileage reimbursements and accountable plans may apply to your specific business situation.

DAR & Associates LLC · Strategy. Savings. Sanity.